As all of us know that the modernization of all Departmental Post
Offices were completed in Keonjhar Postal Division. The Sub Postmasters those
who are working in ‘C’ class offices got confused by the Meghdoot Modules. In ‘C’
class offices also they have to work as a Head of HO/ MDG /A or B class SO.
To avoid confusion, follow these steps and we are sure you can rush your
home early. Before going to the steps please Keep your Cash In three Boxes.
1st
Box: Yesterday closing
Cash
2nd Box: Point of Sale revenue
3rd Box: SB cash revenue
Step 1: Run eMO Client
Step 2: Day Begin all Modules
|
Module Name
|
DaY Begin
|
Day End
|
Work Allocation
|
|
USER=SPM
|
USER=PA
|
USER=SPM
|
USER=PA
|
|
eMO
|
YES
|
NO
|
YES
|
YES
|
WORK allocation BY SPM
|
|
SPEED NET
|
YES
|
NO
|
YES
|
YES
|
WORK allocation BY SPM
|
|
POINT OF SALE
|
YES
|
NO
|
YES
|
YES
|
WORK allocation BY SPM
|
|
POSTMAN
|
YES
|
NO
|
YES
|
NO
|
NO WORK allocation BY SPM
|
|
SUB ACCOUNT
|
YES
|
NO
|
YES
|
NO
|
NO WORK allocation BY SPM
|
|
TREAUSRER
|
YES
|
NO
|
YES
|
NO
|
NO WORK allocation BY SPM
|
|
DESPATCH
|
NO
|
YES
|
NO
|
YES
|
NO WORK Allocation BY SPM
|
|
SB CASH
|
NO
|
NO
|
NO
|
NO
|
NO WORK Allocation BY SPM
|
Step 3: Log in as PA in eMO module and print eMOs received and invoice eMOs to Postman and Branch Offices,
if any in Postman module.
Step 4: Enter Registered Letter and Parcel Bag details in the Postman Module and Invoice Registered Letters
and Parcels to Postman and Branch Offices, if any.
Step 5: Scan the Bag
particulars in SpeedNet Module for receipt and
opening of bag and invoice Speed Post articles to Postman and
Branch offices, if any.
Step 6*: Enter the
documents details that are sent along with the BO Slip in Sub Account module
Step 7*: If cash/ stamp/
both sent to BO enter the particulars of remittance in Treasury Module and note down the weight of Cash Bag (if sent in cash bag) in the Sub Accounts Module
Step 8: Take reports of
Registered Articles (both RLs and PLs) and eMO/MO to Postman and BO, if any
from Postman Module.
Step 9: Take Speed post article Delivery slip and Speed Post articles to BO(if
any) from SpeedNet-Module
Step 10*: Print BO slip in Sub Accounts Module
Step 11: Give eMO payment cash to Postman
11(a) In Postman Module Login as SPM and authorise
for payment.
11(b) In Treasury Module login as PA (Treasurer)
and give eMO cash to Postman
Step 12#: When
Cash/Cheque/Stamp received from HO Receive it as Cash/Cheque/Stamp in Treasury Module.
Step13*: Receive cash (if
any) sent by BO in Treasury Module under BO remittance Cash.
After the working hour of
the office do the following steps:-
Step 14: Check the Submit
Account of Point
Of sale Module and note down the Balance in Hand figure.
This figure must tally with our Physical Cash in POS cash Box. If Tallies
transfer the cash to Treasury Module using Cash entry menu under Treasury option of POS Module.
step15: Receive the Cash
from POS module in Treasury Module.
[Note:- It will be a
good practice to view TCB after the Receipt of cash ]
Step16*: Post the BO daily
Account details in Sub Account Module under Data entry option.
Step17: Enter the SB
receipts and Payments figure in SB Cash Module. Note balance in hand
Figure of SB
Cash module by viewing Submit account. The figure must
tally with the physical cash in SB Cash Box.
(a) if it is a +ve
figure then the balance in hand must be transferred to Treasury Module(this means Deposit
is more than withdrawal)
(b) if it is a -ve
figure, then the seen amount should be received from Treasury Module
Acknowledge the Cash
sent by SB
cash Module by Treasury Module if it is +ve
Acknowledge the Cash sent by Treasury Module by SB cash Module if it is -ve
Step 18: View the Submit Account of both POS and SB Cash Modules and confirm Balance in Hand is Zero.
If your office is a
NDTSO, skip to step 27.
Step19*: Go to Sub Account Module and Login as SPM and
verify the Cash sent to and received (if any) by BO.
Step20*: Do Remittance
Adjustment by Sub Account Module
Step21*: check Transit and
Advance Table by Using Transit option Of Sub Account Module.
Step22*: Do the BO remarks of
Speed Post articles, eMO, Registered Letter, parcel and Money orders
(a) Reg Letter/parcel, MO, eMO- in Postman Module
(b) Speed Post & UID articles - in SpeedNet Module
Step23*: Re book the TRC,
RPLI, VPMO (if VP delivered) and eMO in POS Module.
Step24: Log in as PA in Sub
Account module and check tallied rebooked item under tool option.
Step25: Take the returns of
Postman
(a) In Postman Module- Reg Letter/Parcel, MO, eMO
(b) In SpeedNet Module- SpeedPost & UID
articles
Step26: Return any cash to Treasury Module if any Unpaid eMO/MO or VP delivered by Postman
Step 27: Despatch the Counter booked, Postman returned and BO returned/ booked
registered Letter, Parcel, MO, Speed Post articles. Use Despatch Module for Reg. Letter, Parcel and MO.
Use SpeedNet Module for Speed Post articles.
step28: Check the TCB and Confirm the Physical Cash
Tallies with the TCB closing Cash and also Total
of Receipt Side tallies with Total of Payment Side and note down the Total Closing balance of TCB in Treasury Module
Step29: Print the Submit Account Report of POS and SB Cash Module. (if nothing wrong
with the BO entries both submit Account Balance on Hand Figure will be Zero).
Step30: Log in as SPM in POS and SB Cash Module and verify the accounts
Step31: Submit the accounts of Postman and window (if
any) in Postman Module
step32: View Daily Account in Treasury Module by log in as PA/TRR of Treasury Module.
Check (a) all part I & II entries are correct
(b) Cash Noticed in TCB Tallies with Daily Account and Physical cash
(c) Stamp and Cheque Balance Noted in TCB Tallies with daily account
(d)Total balance agrees with TRR statement figure of Daily Account
tallies with TCB closing balance noted.
Everything then goes
forward to take reports
Step33: Log in as PA in POS Module and do Shift End and
take reports and Log in as SPM and do Shift End
Step34*: Take BO Summary
Report by Log in as PA in Sub Account Module
Step35: Print eMO paid, Mo
paid list, Regd./Parcel abstract from Postman Module. Speed abstract From Speednet Module and Despatch Abstract
from Despatch
Module
Step36: Do Shift end in Speednet Module and eMO Module by PA and then by SPM
in the Modules and exit modules
Step37: Do Day end in Sub Account Module and Postman Module by SPM and exit modules
Step38: Do shift end By PA
in Despatch
Module and
exit the module
Step39: Log in Treasury Module
as SPM and enter the document particulars sent along with Daily account and do
the Day End
Step40: Print Daily Account
using Menu Reports in Treasury Module. also Print TCB, Stamp
Balance register
Step41: Click the floppy
Upload Option under Report menu of Treasurer Module and exit the Module
Step42: Connect internet
using Broadband or Data card.
Step423 Double click on
short cut of eMO Client /ePayment Client / Speednet Communication/ Rnet
communication and FTP and transfer data.
Do these steps and reach home early.
