C CLASS POST OFFICE WORK FLOW-A TUTORIAL

  As all of us know that the modernization of all Departmental Post Offices were completed in Keonjhar Postal Division. The Sub Postmasters those who are working in ‘C’ class offices got confused by the Meghdoot Modules. In ‘C’ class offices also they have to work as a Head of HO/ MDG /A or B class SO.
                                                         To avoid confusion, follow these steps and we are sure you can rush your home early. Before going to the steps please Keep your Cash In three Boxes.

1^st Box:                     Yesterday closing Cash

2^nd Box:                    Point of Sale revenue

3^rd Box:                     SB cash revenue

Step 1: Run eMO Client

Step 2: Day Begin all Modules

Module Name	DaY Begin		Day End		Work Allocation
	USER=SPM	USER=PA	USER=SPM	USER=PA
eMO	YES	NO	YES	YES	WORK allocation BY SPM
SPEED NET	YES	NO	YES	YES	WORK allocation BY SPM
POINT OF SALE	YES	NO	YES	YES	WORK allocation BY SPM
POSTMAN	YES	NO	YES	NO	NO WORK allocation BY SPM
SUB ACCOUNT	YES	NO	YES	NO	NO WORK allocation BY SPM
TREAUSRER	YES	NO	YES	NO	NO WORK allocation BY SPM
DESPATCH	NO	YES	NO	YES	NO WORK Allocation BY SPM
SB CASH	NO	NO	NO	NO	NO WORK Allocation BY SPM

Step 3: Log in as PA in eMO module and print eMOs received and invoice eMOs to Postman and Branch Offices, if any in Postman module.

Step 4: Enter Registered Letter and Parcel Bag details in the Postman Module and Invoice Registered Letters and Parcels to Postman and Branch Offices, if any.

Step 5: Scan the Bag particulars in SpeedNet Module for receipt and opening of bag and invoice Speed Post articles to Postman and Branch offices, if any.

Step 6*: Enter the documents details that are sent along with the BO Slip in Sub Account module

Step 7*: If cash/ stamp/ both sent to BO enter the particulars of remittance in Treasury Module and note down the weight of Cash Bag (if sent in cash bag) in the Sub Accounts Module

Step 8: Take reports of Registered Articles (both RLs and PLs) and eMO/MO to Postman and BO, if any from Postman Module.

Step 9: Take Speed post article Delivery slip and Speed Post articles to BO(if any) from SpeedNet-Module

Step 10*: Print BO slip in Sub Accounts Module

Step 11: Give eMO payment cash to Postman

11(a) In Postman Module Login as SPM and authorise for payment.

11(b) In Treasury Module login as PA (Treasurer) and give eMO cash to Postman

Step 12#: When Cash/Cheque/Stamp received from HO Receive it as Cash/Cheque/Stamp in Treasury Module.

Step13*: Receive cash (if any) sent by BO in Treasury Module under BO remittance Cash.

 After the working hour of the office do the following steps:-

Step 14: Check the Submit Account of Point Of sale Module and note down the Balance in Hand figure. This figure must tally with our Physical Cash in POS cash Box. If Tallies transfer the cash to Treasury Module using Cash entry menu under Treasury option of POS Module.

step15: Receive the Cash from POS module in Treasury Module.

[Note:- It will be a good practice to view TCB after the Receipt of cash ]

Step16*: Post the BO daily Account details in Sub Account Module under Data entry option.

Step17: Enter the SB receipts and Payments figure in SB Cash Module. Note balance in hand Figure of SB Cash module by viewing Submit account. The figure must tally with the physical cash in SB Cash Box.

(a) if it is a +ve figure then the balance in hand must be transferred to Treasury Module(this means Deposit is more than withdrawal)

(b) if it is a -ve figure, then the seen amount should be received from Treasury Module

Acknowledge the Cash sent by SB cash Module by Treasury Module if it is +ve

Acknowledge the Cash sent by Treasury Module by SB cash Module if it is -ve

Step 18: View the Submit Account of both POS and SB Cash Modules and confirm Balance in Hand is Zero. 

If your office is a NDTSO, skip to step 27.

Step19*: Go to Sub Account Module and Login as SPM and verify the Cash sent to and received (if any) by BO.

Step20*: Do Remittance Adjustment by Sub Account Module 

Step21*: check Transit and Advance Table by Using Transit option Of Sub Account Module.

Step22*: Do the BO remarks of Speed Post articles, eMO, Registered Letter, parcel and Money orders

(a) Reg Letter/parcel, MO, eMO- in Postman Module

(b) Speed Post & UID articles - in SpeedNet Module

Step23*: Re book the TRC, RPLI, VPMO (if VP delivered) and eMO in POS Module.

Step24: Log in as PA in Sub Account module and check tallied rebooked item under tool option.

Step25: Take the returns of Postman

(a) In Postman Module- Reg Letter/Parcel, MO, eMO

(b) In SpeedNet Module- SpeedPost & UID articles

Step26: Return any cash to Treasury Module if any Unpaid eMO/MO or VP delivered by Postman

Step 27: Despatch the Counter booked, Postman returned and BO returned/ booked registered Letter, Parcel, MO, Speed Post articles. Use Despatch Module for Reg. Letter, Parcel and MO.

Use SpeedNet Module for Speed Post articles.

step28: Check the TCB and Confirm the Physical Cash Tallies with the TCB closing Cash and also Total of Receipt Side tallies with Total of Payment Side and note down the Total Closing balance of TCB in Treasury Module

Step29: Print the Submit Account Report of POS and SB Cash Module. (if nothing wrong with the BO entries both submit Account Balance on Hand Figure will be Zero).

Step30: Log in as SPM in POS and SB Cash Module and verify the accounts

Step31: Submit the accounts of Postman and window (if any) in Postman Module

step32: View Daily Account in Treasury Module by log in as PA/TRR of Treasury Module.

Check (a) all part I & II entries are correct

(b) Cash Noticed in TCB Tallies with Daily Account and Physical cash

(c) Stamp and Cheque Balance Noted in TCB Tallies with daily account

(d)Total balance agrees with TRR statement figure of Daily Account tallies with TCB closing balance noted.

Everything then goes forward to take reports

Step33: Log in as PA in POS Module and do Shift End and take reports and Log in as SPM and do Shift End

Step34*: Take BO Summary Report by Log in as PA in Sub Account Module

Step35: Print eMO paid, Mo paid list, Regd./Parcel abstract from Postman Module. Speed abstract From Speednet Module and Despatch Abstract from Despatch Module

Step36: Do Shift end in Speednet Module and eMO Module by PA and then by SPM in the Modules and exit modules

Step37: Do Day end in Sub Account Module and Postman Module by SPM and exit modules

Step38: Do shift end By PA in Despatch Module and exit the module

Step39: Log in Treasury Module as SPM and enter the document particulars sent along with Daily account and do the Day End

Step40: Print Daily Account using Menu Reports in Treasury Module. also Print TCB, Stamp Balance register

Step41: Click the floppy Upload Option under Report menu of Treasurer Module and exit the Module

Step42: Connect internet using Broadband or Data card.

Step423 Double click on short cut of eMO Client /ePayment Client / Speednet Communication/ Rnet communication and FTP and transfer data.

Do these steps and reach home early.